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SAP Concur Issues Year-End T&E Guide for Admins and Finance Teams

SAP Concur published a year-end travel and expense guide for admins and finance teams, recommending a focus on high-impact tasks: closing open expense reports and invoice batches, addressing audit-rule exceptions, identifying unsubmitted or noncompliant spend, reviewing budget over- or under-spend, and checking that T&E policies still align with employee behaviour and organizational needs. The guide also recommends expanding automation, simplifying policies, going paperless and integrating systems, and using spend insights to assess budget health.

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Impact and considerations

The year-end close window is a critical period for finance teams to address compliance and budget issues; the guide's emphasis on automation and policy refresh can reduce manual burden and audit risk, offering direct operational reference for companies managing travel spend.

Key points

  • The guide recommends focusing on high-impact tasks at year-end rather than trying to do everything at once.
  • It calls for closing open expense reports and invoice batches, addressing audit-rule exceptions, and identifying unsubmitted or noncompliant spend.
  • Teams should review budget over- or under-spend and confirm T&E policies still align with employee behaviour and organizational needs.
  • It recommends expanding automation, including automated spend capture, built-in policy checks and invoice workflows.
  • Policy refresh should ensure policies are easy to find and understand, gather employee feedback, and update thresholds, per diems or mileage rules.
  • It recommends going paperless and integrating systems to gain a single source of truth for spend.
  • Use spend insights to compare actuals to budget, identify over- or under-spend or trends, and avoid 'use it or lose it' spending.

Sources and time

Primary source
SAP Concur
Other sources
0
First source publication
9 Dec 2025, 00:46
Page published
13 Aug 2026, 08:29
Last updated
9 Dec 2025, 00:46
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