SAP Concur: Automated Spend Management and DCAA Compliance for Aerospace and Government Contractors

Key points

• Government contractors must achieve and maintain DCAA compliance, but outdated legacy financial systems make spend management difficult.
• Difficulties include: seeing how money is spent and by whom, reviewing and controlling employee spend before it happens, enforcing compliance policies, spotting data patterns across channels, and identifying and mitigating fraud, waste, and abuse.
• It recommends modernizing and standardizing systems to automate spend control and improve compliance.
• Automation enables digital records, point-of-purchase controls, pre-trip visibility, and AI/ML review of expense and receipt data.
• Best practices include: clear T&E policies, ongoing training, pre-spend authorization, policy-built-in online booking tools, expense reporting systems with built-in policies, mobile receipt capture and GPS mileage tracking, regular audits, and robust reporting.