What to Do With Invoices That Fall Outside Your Procurement System
A SAP Concur blog post examines how companies handle invoices that fall outside their procurement system, such as those from utility providers, marketing, catering, and events. It recommends capabilities including pre-spend authorization, automated invoice scanning, automated early payment to capture supplier discounts, and mobile approval to control costs, ensure compliance, and improve cash flow.
Impact and considerations
For finance and procurement teams, out-of-system spend is a blind spot for compliance and cost control. The pre-spend authorization and automated invoice processing capabilities discussed can help companies reduce manual entry errors, avoid late payments, and capture early-payment discounts.
Key points
- No matter how perfect a procurement process is, some spending will fall outside the system, such as invoices from utility providers, marketing, catering, and events.
- Pre-spend authorization lets companies proactively control costs, ensure compliance, and more easily manage cash flow before money goes out the door.
- Automatically scanning paper or PDF invoices and feeding the information into workflows reduces manual entry errors and delays.
- Automatically paying invoices early in line with policy helps capture supplier discounts and avoid late payments.
- A mobile app lets employees review, accept, or reject invoices from anywhere.
Sources and time
- Primary source
- SAP Concur
- Other sources
- 0
- First source publication
- 18 Jul 2022, 17:52
- Page published
- 14 Aug 2026, 08:31
- Last updated
- 18 Jul 2022, 17:52
- Original links
- SAP Concur Blog：What Am I Supposed to Do With This? (opens in a new tab)Primary source · en · Published 18 Jul 2022, 17:52