SAP Concur Survey: Common T&E Policy Dilemmas and Best Practices
A SAP Concur blog post based on a survey of travel and expense leaders outlines three common expense approval scenarios: alcohol, suspicious reports and workshop meals. 54% would not approve a bottle of wine replacing two glasses; 38% would talk to the manager about suspicious reports and 36% would run additional reports; nearly two-thirds would not approve a lunch reimbursement when meals were provided. The post recommends clear policy language, specific examples and enforceability.
Impact and considerations
The survey results reflect real-world divergence in expense policy enforcement, offering finance and travel managers reference points for revising reimbursement rules and reducing approval disputes.
Key points
- 54% of surveyed T&E leaders would not approve a bottle of wine replacing two glasses.
- 27% would likely approve but require additional documentation showing the alcohol was for more than one person.
- For suspicious reports, 38% would talk to the manager and 36% would run additional reports comparing activity over time and across teams.
- Nearly two-thirds would not approve a lunch reimbursement when meals were provided at a workshop.
- Best practices include clear language, specific examples and enforceable policies.
- Fraud prevention recommendations include random audits, educating employees and approvers, and anonymous reporting channels.
Sources and time
- Primary source
- SAP Concur
- Other sources
- 0
- First source publication
- 10 Nov 2025, 18:40
- Page published
- 13 Aug 2026, 08:29
- Last updated
- 10 Nov 2025, 18:40
- Original links
- SAP Concur Blog：Navigating Business Expenses: Key Insights & Best Practices (opens in a new tab)Primary source · en · Published 10 Nov 2025, 18:40