The U.S. General Services Administration increased the standard per diem rate for federal travelers by $3 to $181 for fiscal year 2027. The lodging allowance rose to $113, while meals and incidentals remained at $68. Non-standard areas decreased to 295.
Maycur Technology's article points out that expense control systems are upgrading from reimbursement tools to digital platforms for expense expenditure. The upgrade needs to cover the entire process of application, consumption, reimbursement, review, payment, accounting, archiving, and analysis, and emphasizes AI capabilities embedded in expense management, but they must be trustworthy, controllable, and auditable. Enterprises should advance in stages, starting from pain-point scenarios, and ultimately achieve a management closed loop.
Maycur's article states that expense management in large enterprises needs an organizational perspective, unifying budget, reimbursement, payment, accounting, and archiving into a traceable chain, emphasizing master data governance and system integration.
Maycur's article emphasizes that enterprise expense control systems should not stop at online reimbursement but move toward a closed-loop digital spending process, covering application, consumption, reimbursement, review, payment, accounting, archiving, and analysis, with budget pre-control and intelligent review.
SAP Concur outlined the pre-submit receipt check in Concur Expense, an embedded AI feature that validates receipts in real time while employees create expenses, attach receipts and prepare to submit reports. Capabilities include receipt and data completeness checks, duplicate receipt detection, receipt-expense mismatch detection, contextual guidance, and user control over edits and final submission. Concur says this reduces send-backs, shortens approval delays and accelerates reimbursement.
This article reviews major enterprise expense management systems in China for 2026, highlighting AI capabilities and integrated finance as key selection criteria. Maycur, with 99.8% AI invoice recognition accuracy, 19%-22% market share, and 4500+ large enterprise clients, is positioned as a top choice for mid-to-large enterprises.
Based on surveys of 2,800+ enterprises, the article suggests that companies with annual travel expenses over 2 million yuan, high-frequency business trips, and financial pressure are suitable for deploying travel expense control systems. It compares three models: OTA travel platforms, pure expense control platforms, and integrated travel-expense platforms, and provides evaluation criteria.
The article discusses common types of expense fraud, such as mischaracterized, falsified, duplicate, and inflated claims, and how AI helps detect anomalies. Data shows nearly 60% of companies reported increased fraud losses, and organizations lose 5% of revenue to fraud annually.
SAP Concur article explains reimbursable expenses definition and main categories: transportation/travel, meals/entertainment, office supplies, professional development, communications, etc. Emphasizes proper categorization for compliance, financial reporting, taxes, and employee satisfaction, and recommends automation platforms like SAP Concur for smart categorization and policy enforcement.
SAP Concur published a guide for small and midsize businesses on managing business expenses, noting that SMBs can be overwhelmed by expense data without a systematic approach. The guide defines business expenses and categorizes them, including operating expenses, payroll, office supplies, professional services, insurance, software subscriptions and travel expenses, while distinguishing capital expenses. It highlights the inefficiency and risks of spreadsheet-based management, such as manual entry errors, outdated data, delayed reimbursement, and elevated policy-violation and fraud risk, and recommends separating business and personal finances, standardizing expense categories, adopting mobi…
SAP Concur explains how mobile spend management apps improve business expense control. It notes that relying on paper receipts and manual tracking leads to lost documentation, delayed reimbursement, errors and non-compliant claims. Mobile spend management software enables instant capture and categorization of expenses, real-time syncing with cloud financial systems, faster travel booking, approvals and reimbursement cycles, and better visibility into spending trends. ExpenseIt uses OCR, machine learning and generative AI to read receipts and categorize expenses, while Concur Detect automatically checks expenses against company policies. SAP Concur cites data showing a 47% reduction in missi…
SAP Concur published an article explaining the definition, types, and management of travel allowances. A travel allowance is compensation paid by an employer to employees to cover expenses incurred during business travel, provided either before or after travel. Common types include fixed travel allowance, daily travel allowance (per diem), travel reimbursement, and mileage allowance. The article details calculation methods covering location, days of travel, lodging, and meals. Management recommendations include developing a clear policy, considering incidentals, and analyzing data. The article also suggests that travel allowance policies should cover scope, coverage, reimbursement types, pa…
An SAP Concur blog post explains the definition, technology applications and recommendations for small business travel management. Travel management is the disciplined practice of using policies to track and coordinate aspects of business travel, covering policy development, vendor management, reimbursement approval, cost monitoring and reporting. The article recommends small businesses use technology platforms to reduce travel costs, simplify booking and reimbursement, access support, obtain better rates, enable 24/7 access, manage risk and generate consolidated reports.
An SAP Concur blog post notes that according to 2022 customer data, the volume of expense reports in December was 20% higher than the rest of the year, putting pressure on finance teams and increasing the risk of late reimbursements. The article offers three tips: plan ahead and identify process bottlenecks; clarify expense policy and set cutoff dates; and use automation to improve processing efficiency. SAP Concur's Expense Payment Manager can automate payments to employees and corporate card partners in 25 currencies.
The SAP Concur App Center offers more than 300 applications and services to customers using its travel, expense, and invoice management solutions, covering payment providers, carbon emission trackers, trip planners, duty of care providers, mileage calculators, tax-recovery tools, ride sharing, ERP connectors, and major hotel chains, airlines, and car rentals. Apps fall into two broad types: fee-free user connections and fee-based enterprise applications.
SAP Concur blog explains that a business process is a set of activities that accomplish a specific business goal, using expense reimbursement as an example with steps: setting guidelines, employee tracking expenses, submitting claims, employer verification, and reimbursement. It also discusses the importance of business processes and benefits of software.
SAP Concur presents Concur Expense, its automated expense management solution, citing Analysys Mason 2022 research data: users reported a 47% reduction in missing receipts, 32% reduction in approval time, approximately $54K annual savings, and positive ROI in only 7 months. Concur Expense was also recognized by TrustRadius as a 2023 Top-Rated software in both Expense Management and Travel Management categories.
A SAP Concur blog post answers common questions about expense reports, including: what is a travel expense report, what is an income and expense report, what should an expense report include, whether receipts are needed for every expense, who approves expense reports, what to do if an invalid or personal expense is found, and how to create an expense policy. It emphasizes that expense reports are the best way to manage and track employee business expenses, and receipts are non-negotiable for IRS audits. SAP Concur offers a free customizable expense policy template.
The article notes that policy violations for excessive personal expenses rose 21.8% from 2020 to 2021. It recommends four steps to improve expense policy compliance: review and refine expense categories (the 'Other' and 'Miscellaneous' categories ballooned to over 60% of spending from 2019 to 2021); write a more effective reimbursement policy; automate expense reports and reimbursements (SAP Concur customers reported 43% less time to submit, 65% more compliant claims, 50% less time to reimburse); and analyze expense data to inform business growth.
The article introduces two mileage tracking solutions integrated with Concur Expense: Drive and Motus FAVR. Drive, part of the Concur mobile app, uses phone sensors and GPS to measure distance, suitable for drivers reimbursed on a fixed per-mile rate; it can automatically or manually track trips and adds them to a draft expense claim in Concur Expense. Motus FAVR, an SAP Concur-endorsed app, is for U.S. employees driving over 5,000 miles annually, using a fixed and variable rate (FAVR) model that accounts for location, vehicle type, and other factors, tracking miles in real time and automatically generating expense reports.
SAP Concur announced that Concur Travel & Expense has again been named a Top-Rated Expense Management Software in both the Expense Management and Travel Management categories by TrustRadius, and earned the 2022 Most Loved Award. The awards are based entirely on customer feedback, drawing on 800+ verified user reviews that highlight budget visibility, mobile receipt capture, time savings, and integration with productivity tools.
SAP Concur released its 2019 Business Traveler Report based on responses from 7,850 business travelers in 19 global markets. The survey found that more than three in four female business travelers have experienced harassment, and 58% of respondents changed travel arrangements because they felt unsafe. Among LGBTQ+ travelers, 95% have hidden their sexual orientation. Additionally, 43% of respondents forfeited expenses in 2018, averaging $893.
SAP Concur launched a travel and expense (T&E) policy builder for small businesses that generates a customizable policy template in about three minutes through six questions, covering mileage reimbursement rates, airfare cabin classes, meal allowances, hotel price caps, and preferred booking methods.
The article notes that travel and expense (T&E) questions and complaints, expense report approvals, and monitoring of accounts payable processes are often caused by outdated, confusing, or non-existent policies. Growing businesses can change greatly in short periods, leaving policies outdated or even obsolete. It recommends reviewing and updating expense and AP policies at least once a year and after every relevant large change to the organization's business, because these policies govern how employees get reimbursed, how money flows through the company, and what will be paid or denied. Policy check-up points include: be clear and to the point, avoiding legalese and corporate jargon; ensure…
This article outlines several methods for calculating business mileage, including the standard rate method, actual expense method, GPS apps, and traditional odometer readings. It highlights how the Drive app can automatically upload mileage data to Concur Expense and details the steps and best practices for mileage reimbursement calculation.
SAP Concur announced it was named a G2 leader for summer 2019 in Travel Management, Expense Management, and Travel and Expense categories, with more than 4,000 users ranking it #1. G2 Market Research Director Kara Kennedy said SAP Concur earned its Leader position by demonstrating a large market presence and receiving high satisfaction ratings, with users especially appreciating its receipt capture, employee reimbursement, and bank/credit card integration features.
SAP Concur blog recommends clear expense policies for work-from-home employees, covering internet, cellular, utilities, computer equipment, office furniture, and client gifts. It stresses defining reimbursement scope, pre-approval processes, and supplier choices, and suggests forming a stakeholder team to review the policy.
A SAP Concur blog post features a podcast conversation between Jeanne Dion, director of the Value Experience Group at SAP Concur, and Siegfried Krause, co-founder of neylux. neylux specializes in business travel and expense management and is a certified SAP Gold Partner. Krause describes a customer case: neylux built a passive-approval solution where employees enter key data, audit tasks are fulfilled at the end of the process, and the manager then receives a summary page and PDF by email, addressing issues with staff afterward if needed, avoiding downtime from waiting for a manager's signature early in the process. The automated process also sped up reimbursement, helping the client reduce…
A SAP Concur blog post introduces four tools to help users speed up expense reporting. These include ExpenseIt in the SAP Concur mobile app, account connections (such as Uber and Lyft), TripIt, and Concur Drive. By automating receipt capture, expense categorization, and mileage tracking, employees can get reimbursed faster and avoid corporate card late fees.
The IRS issued guidance on December 14, 2018, for the 2019 business mileage reimbursement rate, effective January 1, 2019. The rate increased from 54.5 to 58 cents per mile, a 6.4% increase and the highest in over 10 years. SAP Concur advises companies to use data analytics to assess impact, update reimbursement rates, and develop strategies to reduce waste and fraud, such as setting thresholds for personal vehicle use, adopting FAVR programs, or GPS mileage tracking.
SAP Concur recommends three steps to optimize expense processes: review and audit current practices, outline expectations, and plug leaks. Emphasizes clear policies, employee feedback, and mobile tools to save time and money while improving employee experience.
SAP Concur commissioned Wakefield Research to survey 100 U.S. finance managers and 1,000 U.S. business travelers in January 2022. 88% of finance managers said their company lost revenue over the past year because employees could not travel at pre-pandemic levels; 44% of travelers said their company needs more business travel to remain viable beyond 2022. 84% of finance managers said their company is less than completely prepared for a 2022 travel rebound, 98% saw more non-compliant expenses, and 89% of travelers admitted submitting questionable expenses averaging $3,397.
A SAP Concur blog post notes that travel-related expenses are often the second-largest line item on a business's budget behind payroll, so efficiencies here can deliver significant returns. It proposes four small T&E process changes that can be made in 2019: first, enable Expense Assistant to automatically create an expense report and fill it with incoming expenses, either monthly or by trip; second, use the Missing Receipt Declaration function to capture missing receipts with a signed affidavit and use the Missing Receipt Audit Report to catch repeat offenders; third, update the receipt policy to disallow submitting an e-receipt or travel reservation without card data, and vice versa, to r…
A SAP Concur blog explains that T&E stands for travel and expense, a major operational cost. It says T&E expense management is considered the second-most difficult operating cost to control, 80% of organizations still rely on manual processes, and almost 20% of T&E expenses fall outside policy. Knowing real spend can help negotiate lower supplier prices, avoid duplicate or fraudulent expenses, and speed employee reimbursement.
A SAP Concur blog says companies devote an average of 10% of budget to employee travel and expense, and a formal policy provides reimbursement guidance and real-time budget visibility. It cites Oversight data saying 37% of business travelers had at least one exception on their expense reports and the typical company loses at least 5% of annual revenue to fraud. It lists key policy components including purpose, booking guidelines, reimbursable items, limits, documentation, approval workflow, company cards, tax compliance, and technology.
Chailvyihao is a corporate travel cloud platform under Sichuan 517Na Technology, offering flight, train, hotel, and car booking with credit monthly settlement and automatic reimbursement documents. It controls costs via travel policies and provides analytics, targeting corporate clients.
Chailvyihao uses a TV drama character to illustrate outdated corporate travel reimbursement in China, causing employee dissatisfaction and fraud risk. Its cloud platform offers monthly settlement, automatic reimbursement vouchers, and streamlined processes to reduce irregularities.