SAP Concur provides a business travel checklist covering pre-trip preparation, packing essentials, during-trip actions, and post-trip expense reporting. It emphasizes using company booking systems, staying compliant, submitting expenses promptly, and leveraging mobile apps and automation.
A SAP Concur blog post explores digital transformation of travel and expense (T&E) management in the public sector. A GovTech study found that approximately 60% of employees identify legacy infrastructure and lack of automation as significant operational barriers. The article notes non-compliant expenses are estimated at roughly 29% of annual T&E spend, and modern T&E solutions can increase policy compliance rates by 32%. It provides a change management framework including impact assessment, strategic foundation, and leadership support, and cites success cases from Booz Allen Hamilton, the University of Alabama, Cardinal Health, and others.
A SAP Concur blog post explains external audits—independent assessments of financial statements, records and internal controls by third parties—to validate process accuracy and identify improvement areas. It says external audits can enhance financial transparency, ensure compliance, validate internal controls and support decision-making. It lists audit steps including planning and preparation, data collection and review, evaluation of internal controls, substantive testing, reporting and recommendations, and follow-up and remediation. It notes 94% of executives agree advanced technology can promote audit quality, and automating internal audit processes is 36% more efficient for expense repo…
SAP Concur published a guide on how to do an expense report, covering steps such as collecting receipts and recording date, vendor, expense category, taxes, and receipt images. The article notes that travel-related expenses at small and medium businesses increased 178% in 2022, and discusses templates, tool choices, and expense fraud risk, stating that around 5% of a typical organization's annual revenue is lost to fraud.
An SAP Concur blog post notes that according to 2022 customer data, the volume of expense reports in December was 20% higher than the rest of the year, putting pressure on finance teams and increasing the risk of late reimbursements. The article offers three tips: plan ahead and identify process bottlenecks; clarify expense policy and set cutoff dates; and use automation to improve processing efficiency. SAP Concur's Expense Payment Manager can automate payments to employees and corporate card partners in 25 currencies.
SAP Concur hosted a webinar with Michigan State University, University of North Carolina at Chapel Hill, and University of California San Diego, offering four tips for higher education travel management: simplify reporting and audit, support increased research travel, reduce traveler frustration and improve compliance, and make travel information easily accessible.
A SAP Concur blog post answers common questions about expense reports, including: what is a travel expense report, what is an income and expense report, what should an expense report include, whether receipts are needed for every expense, who approves expense reports, what to do if an invalid or personal expense is found, and how to create an expense policy. It emphasizes that expense reports are the best way to manage and track employee business expenses, and receipts are non-negotiable for IRS audits. SAP Concur offers a free customizable expense policy template.
SAP Concur published spend management guidance for aerospace, defense, and government contractors, noting they must achieve and maintain DCAA compliance but outdated legacy financial systems make spend visibility, pre-spend control, and compliance enforcement difficult. It recommends modernizing and automating systems, inserting controls at the point of purchase, using AI and machine learning to review expense data, and adopting best practices such as clear T&E policies, ongoing training, pre-spend authorization, policy-built-in online booking tools, and mobile receipt capture.
A SAP Concur podcast conversation with Zylo co-founder Ben Pippenger discusses SaaS management. The average company spends $65 million annually on SaaS and uses about 323 applications, with nearly 40% going to waste. About 37% of applications are bought by employees via expense reports or P-Cards, accounting for about 7% of overall spend. 55% of applications are misclassified in expense reports.
An SAP Concur blog post cites GBTA data to highlight the high cost of manual expense report processing, with an average cost of $58 per report and 19% of reports containing errors. The article recommends automating workflows, integrating with accounting systems, and implementing corporate card policies to reduce manual effort, improve data accuracy, lower costs, and increase employee satisfaction.
The article points out that rubber-stamping expense reports can lead to errors and waste. According to GBTA, 19% of expense reports have errors, and it takes an average of 18 minutes and $52 to fix one. Recommendations include digital receipts, streamlined approval workflows, and audits to reduce errors and improve compliance.
A SAP Concur blog post notes that according to Aberdeen Group, SMBs spend an average of $35.02 to process one expense report. Manual expense reports involve employees sorting receipts, entering data, making copies, following up on missing documentation, and obtaining approvals, which is time-consuming and error-prone. Finance teams also review and reconcile. The article provides a formula: annual hours spent on expense reports multiplied by average hourly rate divided by number of expense reports per year equals cost per report. It recommends automated cloud solutions like Concur Expense, which allows mobile receipt capture, reduces human error, provides near real-time visibility, and scale…
SAP Concur blog summarizes an Aberdeen webinar where analyst Bryan Ball said mobile is back and return to travel will be robust. The article notes mobile expense management improves spend visibility, reporting speed, and accuracy. Among best-in-class companies (top 20%), 53% photograph and digitally attach receipts, 52% enter expenses on mobile, 44% submit reports on mobile, 39% use mobile categorization, and 27% approve on mobile. The article also lists KPIs for best-in-class companies.
SAP Concur blog offers tips to help finance teams handle the year-end expense report peak. According to Concur data, around December 19 is the peak for expense report submissions. Recommendations include reviewing processes early, minimizing steps, adopting mobile automation, and ensuring approval backups to reduce stress.
A SAP Concur blog post analyzes four major spend management challenges facing financial services firms: high compliance costs, fraud risks, outdated technology, and mobile work needs. Citing a Duff & Phelps survey, 24% of financial services executives expect compliance spending to exceed 5% of revenue by 2023. The article recommends automating expense reports, implementing corporate card programs, using data analytics, and adopting mobile solutions to address these challenges.
This SAP Concur blog post emphasizes the importance of automated expense reporting for small businesses. Manual reports pass through many hands and often face delays due to missing receipts or errors. Automated systems like Concur Expense allow employees to photograph receipts, reducing errors and speeding up approval and reimbursement. Cloud technology makes reports accessible anytime.
SAP Concur blog explains how native SAP integration boosts IT team impact: synchronizing systems simplifies user experience, providing additional insights supports strategic decisions, and lowering integration costs increases investment value. Integration enables bidirectional data exchange and near real-time sync between SAP and SAP Concur solutions.
A SAP Concur blog post introduces four tools to help users speed up expense reporting. These include ExpenseIt in the SAP Concur mobile app, account connections (such as Uber and Lyft), TripIt, and Concur Drive. By automating receipt capture, expense categorization, and mileage tracking, employees can get reimbursed faster and avoid corporate card late fees.
An SAP Concur blog post states that in an uncertain business environment, automated spend management is crucial for companies to stay flexible and profitable. Citing an AMI Research survey, 59% of SMB financial decision-makers say automation improves spend visibility. The article recommends using mobile apps and automated workflows to approve invoices and manage expenses anytime, anywhere, and leveraging AI and machine learning for data accuracy, thereby enhancing compliance, controlling costs, and optimizing cash flow.
A SAP Concur blog post notes that if companies cannot fully capture employee expenses and invoice data, they risk making purchasing, budgeting, and forecasting decisions based on incomplete information. The article mentions that employees not in offices find it harder to follow spending protocols, and new spending categories like PPE, home office furniture, and internet connections add management complexity. It recommends automated solutions for spend visibility and offers six key spending questions for self-assessment.
SAP Concur podcast features Edward Curtis and Jim Coufal from TCG Consulting discussing revamping expense reporting systems post-pandemic. Topics include challenges with miscellaneous expense classification, mixing business and personal travel, proactive vs reactive expense reporting, and the unsustainability of manual processes in the future work environment. Coufal suggests balancing the number of expense types with simplicity and emphasizes there is no right or wrong answer—policies should fit organizational culture, employees, and industry.
A SAP Concur blog post uses Buzz Aldrin's 1969 Apollo 11 expense report to trace the evolution of travel and expense management from paper processes to cloud automation, and announces more than 400 additional hotel properties joining the Concur TripLink network and a forthcoming TripIt feature to view neighborhood safety scores by day or night.
A SAP Concur blog cites customer cases saying mobile solutions let employees complete expense reports by taking photos. An IDC report found employees using modern T&E solutions cut travel booking time by 78% and expense report completion time by 60%, with 62% more employees compliant with policy. IDC calculates $1.96 million in average annual benefits per SAP Concur customer and a 650% three-year ROI. The article also says mobile apps can support duty of care by alerting employees to emergencies.
A SAP Concur blog describes four types of expense report fraud: mischaracterized expenses, falsified claims, inflated claims, and multiple claims. It cites ACFE data saying a typical organization loses 5% of annual revenue to fraud, averaging $8,300 per month; a May 2022 survey found 51% of businesses discovered more fraud since the pandemic and 71% expect fraud cases to increase over the next year. It recommends anti-fraud strategy, clear expense policy, mobile apps, and finance automation.